CONTACT FOR RATES

HPL Meetings and Events will quote you a flat fee for a specific requirement, with a payment schedule that meets your needs. Or we can quote you on an hourly basis, leaving you in complete control of your budget and planning process.

Whichever option you choose, we will prepare a contract including all the details of the meeting, event or service including a statement of work, fee payment schedule, etc.

We want your event to be successful and cost effective, as such, we do not accept hotel and other supplier and/or vendor commissions, note that all savings will be passed on to you.

BOOK A FREE 1 HOUR CONSULTATION

Use the form below to tell us about your meeting or event inquiry, and we’ll email you back to discuss and arrange your FREE consultation . To help us best serve your inquiry, please be as detailed as possible. Include what industry you need service for along with any specific details. Our general response time is one business day.

Name *
Name
Phone *
Phone

SERVICES

HPL Meetings and Events provides all levels of Meeting and Event Planning, from consultation to on-site management. 

Heather obtained her Certified Meeting Professional (CMP) in 2001. As a meeting professional with extensive expertise and experience and who maintains a valid “Secret” security clearance, Heather is able to provide you with many services for local, national and international government meetings or events such as:

  • Site Selection

  • Negotiating Contracts

  • Establishing a Budget

  • Program and Theme Development

  • Marketing & Advertising

  • Managing Pre and On-Site Registration

  • Managing Exhibitors

  • Arranging for transportation

  • Hiring security

  • Confirming suppliers

  • Selecting caterers and menus

  • Arranging for Audio Visual

  • Trade Show Management

  • Supervising the Event on-site

FAQS

+ WHAT LEVELS OF SERVICE DO YOU OFFER?

MEETING OR EVENT CONSULTATION

For your upcoming meeting, conference or event, we can provide you with ideas and recommendations in the following areas: themes, budgeting, timeline, venues, speakers, sponsors, food and beverage, networking activities, spousal programs, to name a few.

BEGINNING TO END MEETING OR EVENT PLANNING & MANAGEMENT

From the initial idea to the final evaluation, HPL Meetings and Events, will accommodate your logistical and budgetary requirements, while exceeding your expectations and ensuring that your meeting or event is successful and memorable.

ON SITE MANAGEMENT OF YOUR EVENT

HPL Meetings and Events will be your Day of Event Management to ensure that your meeting or event is seamless.

+ WHY HIRE AN EVENT PLANNER?

Planning a seamless meeting or event requires a tremendous amount of experience, work and attention to detail. With over 25+ years of experience and industry knowledge, we will provide expert advice, access to the best suppliers, and a seamless end result.

+ IS AN EVENT PLANNER EXPENSIVE?

We will work to bring you the best quality and most economical meeting or event possible, always keeping your budget and best interests in mind. We will provide an initial proposal so that realistic expectations are set, and we promise to keep you advised of any and all expenses. Our price will feel more than worth it once you see the end result.

+ How far in advance of an event should I contact you?

Depending on the type of meeting or event, timelines do vary. Multi-day meetings and conferences are best initiated up to a year in advance. Smaller meetings and events can be planned within a number of months.